Office Relocation
Contract and desk - everything under control
Controlled movement of people, equipment, and documents
Relocating a business environment directly affects your team, clients, and revenue. That’s why we work according to a plan, in stages, and without unnecessary downtime — within the city, the country, and internationally when needed.
What we provide:
A single coordinator and a detailed plan: stage/department schedules, new office layout plans, inventory lists.
Phased relocation without stopping operations: night/weekend windows and “hot” teams for critical units (reception, accounting, support, sales teams).
Packing and labeling: boxes by zones/employees, “fragile” and priority labels; lockable containers for documents.
IT relocation: disassembly of workstations/peripherals, cable mapping, ESD protection, transport and reinstallation; connectivity and printing tests. ISP coordination for cut-over if needed.
Furniture and zones: disassembly/assembly of desks, cabinets, conference tables; positioning according to the approved plan.
Transport and protection: vans/trucks with tail lifts, secured cargo; protection of common areas (corners, floor coverings) and clean handover.
Insurance and protocols: property liability insurance and phased handover protocols.
What you should prepare:
- Appoint a contact person and finalize the new office layout.
- Arrange parking/permits, access passes, and elevator reservations.
- Prioritize departments and critical systems; create data backups.
- Ask the team to label workstations and pack personal belongings.
Price and timelines:
- The offer can be fixed or phased/hourly depending on volume, floors, access, IT scope, and time windows (night/weekend).
- After an inspection, we provide a specific price and schedule.
Summary: We plan, pack, transport, and assemble so your team changes addresses — not pace.
For relocations involving machinery, production lines, and more complex equipment, see our Specialized relocation and Industrial relocation services.
Everything you need to know about Office Relocation
The clearer you inform people, the smoother the relocation will be.
How to do it simply:
- Send short messages with key dates: “In one week”, “In three days”, “Tomorrow”, “Today”.
- Provide one clear contact for questions and changes.
- Share a map of the new floor/office and instructions on “what to pack yourself”.
- Notify clients and partners about the new address and possible short delays.
- Assign one person in each department to collect questions and check readiness.
Result: less confusion, fewer improvisations, a quieter first day.
The idea is for everything to be up and running from day one — without unnecessary stress.
Before the relocation:
- Create a list of computers, monitors, and phones and label them.
- Back up important files.
- Check that the new location has ready power outlets, internet, and space for printers.
On the day:
- Take photos of cable connections so you can restore them the same way.
- Pack equipment in closed boxes/containers.
- Arrange according to the plan: which desk gets what.
After the relocation:
- Check internet, printing, and access to shared folders.
- Ensure someone is “on call” for minor issues during the first 1–2 days.
Result: workstations are ready quickly, without searching for cables and settings.
Insurance is not bureaucracy, but an “airbag” for your equipment, documents, and furnishings during relocation.
When it makes sense:
- You have expensive IT equipment or sensitive devices (servers, specialized printers).
- The relocation involves multiple floors/narrow staircases or a long route/international move.
- You work with critical documents or confidential media.
- The building requires mandatory insurance for activities in common areas.
What it usually covers:
- Damage to property during loading, transport, and unloading.
- Theft/loss in a clearly documented incident.
- Liability to third parties (damaged common areas, third-party property).
- Option for temporary storage (if items are kept with us).
Tip: look for a per-item limit + total limit and coverage at both locations (old and new address).
How to use it correctly:
- Inventory and “before” photos of valuable assets + labels by department/employee.
- Professional packing (a critical requirement for many policies).
- In case of an incident: “after” photos, brief description, time/location, notification within the specified timeframe (often 24–72 hours).
How to choose the right policy:
- Ask about deductibles and claim deadlines.
- Clarify who is named in the insurance contract: your company, the contractor, or both.
- Confirm whether it covers disassembly/assembly and transport through common areas.
Ready for a personalized quote?
Contact us and we will respond within the working day.